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Privacy Policy

Effective Date: 6 Sept 2025

GCalTools ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use Excelendar (the "Service").

Company Information: GCalTools Based in France Email: info@gcaltools.com

1. Information We Collect​

Personal Information​

  • Email Address: We collect and store your email address for account identification and service communications.

Calendar Data​

  • Outlook Calendar Access: Excelendar accesses your Outlook Calendar data to provide export functionality. We only request access to read/write your calendar events, list your calendars and read the calendar settings.
  • Temporary Processing: Calendar data is processed in real-time to generate your export. We do not ever store your calendar events on our servers.

Automatically Collected Information​

  • Usage Data: We may collect information about how you use the Service, including features accessed and actions taken.
  • Technical Data: We may collect basic technical information such as browser type, operating system, and device information for troubleshooting and improvement purposes.

2. How We Use Your Information​

We use the information we collect to:

  • Provide, maintain, and improve the Service
  • Authenticate your account and provide access to features
  • Process your export requests
  • Send you service-related notifications and important updates
  • Respond to your requests and provide customer support
  • Comply with legal obligations

We do not:

  • Sell or rent your personal information to third parties
  • Use your calendar data for any purpose other than providing the export functionality you request
  • Store your calendar events beyond the time necessary to complete your export

3. Data Access & Processing​

Outlook Calendar Permissions​

  • Scope: We request read-write access to your Outlook Calendar.
  • Purpose: Access is used solely to manage calendar events as requested by you.
  • Duration: Calendar data is processed in real-time and is not retained after your import/export is complete.

Microsoft Integration​

  • Subscription Management: Your subscription and payment information are managed exclusively by Microsoft through their commerce platform.
  • Microsoft's Privacy Policy: Microsoft's collection and use of your payment and subscription data is governed by Microsoft's Privacy Statement.
  • Data We Don't Collect: We do not collect, store, or process any payment card information, billing addresses, or other payment-related data.

4. Data Sharing & Third Parties​

We do not sell or rent your personal information to third parties. We may share your information only in the following limited circumstances:

  • Microsoft: We share minimal information with Microsoft as required for authentication, subscription management, and marketplace operations.
  • Service Providers: We may use trusted third-party service providers to help us operate the Service (e.g., hosting providers, analytics services). These providers are contractually obligated to protect your information and use it only for the purposes we specify.
  • Legal Requirements: We may disclose your information if required by law, court order, or governmental authority, or to protect our rights, property, or safety.

5. Data Security​

We implement appropriate technical and organizational security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention​

  • Email Address: We retain your email address for as long as your account is active or as needed to provide the Service.
  • Calendar Data: Calendar data is processed transiently and is not retained after your import/export is complete.
  • Account Deletion: If you cancel your subscription and request account deletion, we will delete your email address within 30 days, unless we are required to retain it for legal or regulatory purposes.

7. Your Rights (GDPR Compliance)​

As we are based in France and process data of individuals in the European Union, you have the following rights under the General Data Protection Regulation (GDPR):

  • Right of Access: You may request a copy of the personal information we hold about you.
  • Right to Rectification: You may request correction of inaccurate information.
  • Right to Erasure: You may request deletion of your personal information.
  • Right to Restrict Processing: You may request that we limit how we use your information.
  • Right to Data Portability: You may request a copy of your information in a structured, machine-readable format.
  • Right to Object: You may object to our processing of your information.
  • Right to Withdraw Consent: You may withdraw consent at any time where we rely on consent to process your information.

To exercise any of these rights, please contact us at info@gcaltools.com. We will respond to your request within 30 days.

8. International Data Transfers​

Your information may be transferred to and processed in countries other than France. When we transfer data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or other legally recognized mechanisms.

9. Children's Privacy​

The Service is not intended for children under the age of 18 (or the age of majority in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

10. Cookies & Tracking​

We may use essential cookies and similar technologies to operate the Service and maintain your session. We do not use third-party advertising or tracking cookies. You can control cookies through your browser settings, though disabling cookies may affect the functionality of the Service.

11. Changes to This Privacy Policy​

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Changes will be effective when posted to this page. We will notify you of material changes by email or through the Service. Your continued use of the Service after changes are posted means you accept the updated Privacy Policy.

12. Contact Us & Data Protection Officer​

For questions about this Privacy Policy, to exercise your rights, or to contact our Data Protection Officer, please reach out:

GCalTools Email: info@gcaltools.com Website: https://www.gcaltools.com

13. Supervisory Authority​

If you are located in the European Union and have concerns about our data processing practices, you have the right to lodge a complaint with your local data protection supervisory authority.